Founded in 1909, New England College of Business (NECB) offers online certificates, undergraduate and graduate degrees in a variety of business relevant disciplines through NECB’s award-winning online Learning Management System. NECB’s commitment to providing exceptional online programs has been recognized with a 2017 Brandon Hall Gold Medal for “Best Practices in Online Learning Programming” as well as rankings by U.S. News & World Report for best online programs. NECB is accredited by New England Commission of Higher Education (NECHE).
Located in the heart of Boston’s Financial District, NECB is just two blocks from South Station with easy access to the Red, Green, and Orange Lines.
The main areas of responsibility for the Academic Projects Coordinator are: (a) providing administrative support to the Provost and academic team; (b) managing large-scale, comprehensive Academic Affairs projects; (c) coordinating meetings, activities, and operations of the Academic Affairs division. A particularly strong focus of this position will be on self-guided leadership and management of comprehensive projects, including, but not limited to: planning and leading the annual commencement ceremony; managing all faculty contracts; revision process for the Academic Catalog; directing the institutional effectiveness/accreditation workflow.
Duties and Responsibilities:
- Provide administrative support to the Provost, including setting meetings and managing calendar, documenting meeting minutes, setting and tracking project timelines, and other support functions, as needed. Support the academic team which is comprised of six Program Chairs and the Associate Provost.
- Initiate, plan and execute large-scale academic projects, and manages an ongoing project planning calendar for the division, ensuring compliance with deadlines.
- Direct and lead all activities and processes related to the NECB annual Commencement; chair a diverse team of commencement volunteers.
- Manage the Revision Calendar and all processes related to the NECB Academic Catalog and related publications, coordinating with other departments as needed.
- Create and maintain all faculty teaching contracts for the undergraduate, graduate, and doctoral programs.
- Develop and maintain a directory of supporting documents to be used for narratives submitted to NECHE, MDHE and other accreditation and/or licensing bodies.
- Serve as a key member of the Assessment Committee and gather and analyze assessment data to support accreditation requirements and institutional evaluation processes (i.e., Noel Levitz, course surveys, etc.); conduct external research, as needed.
- Manage the Academic Affairs planning schedule, including organizing a wide range of meetings and documenting minutes and maintaining an ongoing library of departmental strategic and operational planning materials. Provide support for Board of Trustees meetings.
- Liaise with other departments to devise streamlined procedures and engender cooperative relations.
- Collaborate with the Provost and other academic administrators on strategic initiatives. Troubleshoot student and faculty complaints and collaborate with other departments to determine effective resolutions.
Knowledge, Skills, and Abilities Required:
- Dedication to professional administrative skills
- Proven time management, organizational skills and strict attention to detail
- Strong record of exercising judgment and independent decision making
- Demonstrated ability to proactively plan and manage complex projects
- Exhibit an ethos of cooperation and demonstrate a track record of working across departmental lines to achieve cross-functional work results and a shared sense of community
- Proficient in computer applications and a willingness to learn new technical solutions
- Ability to gather and analyze statistical data and generate reports
- Ability to communicate effectively, both written and orally
Minimum Job Requirements:
- Bachelor’s degree required
- 2-4 years of experience in a higher education environment